• New employees: Employers must report all employees who reside or work in the State of Florida to whom the employer anticipates paying earnings. Employees should be reported even if they work only one day and are terminated (prior to the employer fulfilling the new hire reporting requirement).

• Re-hires or Re-called employees: Employers must report rehires, or employees who return to work after being laid off, furloughed, separated, granted a leave without pay, or terminated from employment. Employers must also report any employee who remains on the payroll during a break in service or gap in pay, and then returns to work. This includes teachers, substitutes, seasonal workers, etc.

• Temporary employees: Temporary agencies are responsible for reporting any employee who they hire to report for an assignment. Employees need to be reported only once; they do not need to be re-reported each time they report to a new client. They do need to be reported as a rehire if the worker has a break in service or gap in wages from your company.

Florida Statute 409.2576 and the Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA) of 1996, 42 U.S.C. 653A, requires all employers to submit their new hire reports within 20 days after the employee is hired or rehired or returns to work. They can be reported to the Florida New Hire Reporting Center electronically or the form can be downloaded and then the completed report mailed or faxed, and it is also possible to mail or fax a printed list of the new hires in the same manner to 1-888-854-4762. Also, for employers who submit reports magnetically or electronically, they are required to submit the reports in two monthly transmissions not more than sixteen days apart.